U.S. DEPARTMENT OF STATE
U.S. Embassy Yerevan
Notice of Funding Opportunity
Funding Opportunity Title: Promoting STEM Education and Youth Entrepreneurship
Funding Opportunity Number: STEM-ENT-FY24-ARM-8
Deadline for Applications: March 28, 2024; 11:59 PM local (Armenia) time
Assistance Listing Number: 19.900
Total Amount Available: Up to $475,000 (pending funds availability)
- PROGRAM DESCRIPTION
The U.S. Embassy Yerevan, of the U.S. Department of State, announces an open competition for organizations to submit applications to carry out program(s) that will enhance cooperation in higher education in the Science, Technology, Engineering, and Math (STEM), entrepreneurship, and social entrepreneurship fields in Armenia, and will promote entrepreneurial thinking and capacity building among youth.
The U.S. Embassy in Armenia advances U.S. interests by helping Armenia succeed as a secure, prosperous, and democratic country, at peace with its neighbors, and more closely integrated with the Euro-Atlantic community. A key objective of U.S. Embassy Yerevan Public Diplomacy Section is to support Armenia’s economic resiliency and inclusive economic growth. We do this by supporting initiatives that foster entrepreneurship skills training for Armenian youth and advancing U.S. Armenia higher education partnerships in the STEM education and entrepreneurship fields. This results in citizens better prepared to contribute to Armenia’s economic growth, particularly in the burgeoning information technology (IT) sector. For this funding opportunity, the Public Diplomacy Section aims to fund to initiatives that support U.S.-Armenian higher education cooperation in STEM learning and social entrepreneurship, and youth entrepreneurship skills training for Armenian youth, leveraging U.S. models and expertise. Two (2) separate projects are set forth in this NOFO to support individual and institutional capacity-building in the key areas of U.S.-Armenia higher education cooperation in STEM and social entrepreneurship, and youth entrepreneurship.
STEM fields have become promising areas that are positively impacting various sectors of the Armenian economy and continue to grow vigorously. In the coming decades, STEM job creation is expected to outpace non-STEM job creation significantly, highlighting the importance of STEM knowledge to the economy. Developing U.S.-Armenian higher education connections in entrepreneurship and STEM fields to increase the capacity of students and faculty in Armenia and the uptake of STEM careers becomes more urgent every year as demand for these talents rise. Connecting the technical and analytical skills of STEM disciplines with the innovative, problem-solving focus of business and entrepreneurship fields are critical to supporting Armenia’s economic resiliency and inclusive economic growth. This project will contribute to the U.S. Embassy’s priorities by empowering youth to address social problems, collaborate with peers globally, and become active contributors to inclusive economic growth. By targeting both university students and aspiring entrepreneurs, this project will build their skills, prepare them for careers in the STEM and entrepreneurship fields, give them tools to enhance and expand their startup ideas, and provide access to U.S. expertise, mentors and international resources. It will also strengthen ties between the entrepreneurship ecosystem in United States and Armenia, building local capacity to support a pipeline of aspiring entrepreneurs.
Project Goals & Objectives
This NOFO comprises two (2) separate projects. Applicants must have the experience and resources to reach the target objectives, goals and audiences.
Project 1: U.S.-Armenia Higher Education Partnership in STEM and Social Entrepreneurship
Project ceiling: $300,000
Goal: The U.S. Embassy in Yerevan seeks innovative proposals for a U.S.-Armenia higher education partnership that connects entrepreneurship skill building with the technical rigor and fundamentals of STEM fields through innovative learning opportunities. A priority focus for 2024 is on social entrepreneurship, which utilizes for-profit business models and entrepreneurial approaches to make a positive impact on social issues. Recognizing the critical importance of STEM and social entrepreneurship in shaping the future of the economy and society, the program should explore how STEM can address complex societal challenges through technological innovation and entrepreneurial strategies. We are looking for innovative concepts which aim to create dynamic and impactful collaborations between universities, students, and the startup ecosystem, fostering a culture of innovation and practical problem-solving in both STEM and social entrepreneurship, and leveraging U.S. expertise and insights.
Proposals should focus on both of the following two activities and incorporate a U.S. perspective through linkages with a U.S. higher education partner.
- STEM for Social Good Incubator/StartUp Lab: Launch an incubator or StartUp lab program for Armenian undergraduate students designed for STEM and entrepreneurship projects that address social issues in Armenia. The lab should provide resources, mentorship, and opportunity to help turn ideas into viable social enterprises, based on U.S. expertise and models. This could take the form of a course, summer mini-program, or other lab format that provides students with hands on learning. Audience: Undergraduate students.
- Certificate in Social Entrepreneurship, based on U.S. expertise and models. The initiative should equip participants with the knowledge and skills to apply STEM learning, technology, and innovation to develop entrepreneurship initiatives, including social enterprises. The initiative could be 9-12 credit hours and should be designed for both policy/non-profit and entrepreneurship-oriented participants. The certificate program might include courses including financial and resource management, social entrepreneurship skills, and design thinking. Audience: Graduate students and/or early career/aspiring entrepreneurs.
Proposals should achieve the following:
Objective 1: Strengthen the Armenian higher education sector’s ability to train and inspire the next generation of STEM professionals and entrepreneurs through a U.S.-Armenian higher education partnership that brings U.S. best practices and standards to STEM and social entrepreneurship education in Armenia.
Objective 2: Enhances access to U.S. STEM and social entrepreneurship expertise and models for university students and aspiring professionals in the STEM field through integrating STEM and entrepreneurial principles into education programs that improve skill building and practical application of skills.
Objective 3: Provides training across a variety of STEM and social entrepreneurship concepts for undergraduates, graduate students, and aspiring entrepreneurs that builds their skills, empowers them to advance their own entrepreneurial venture or career in STEM and entrepreneurship, and provides a framework for harnessing STEM and entrepreneurial skills with creating transformative responses to societal challenges.
Participants or primary audiences for the project should be Armenian university students (graduate and undergraduate), as well as early career aspiring entrepreneurs.
Monitoring and Evaluation:
- Applicants should include a Program Monitoring and Evaluation Plan in their proposal. A monitoring and evaluation plan (M&E plan) is a systematic and objective approach or process for monitoring project performance toward its objectives over time. In general, M&E plans should have a robust set of indicators that measure program progress and impact of the program activities. While it is not necessary to have indicators for every program activity, the indicators should measure the major program activities that will contribute to the advancement of the strategic objectives as laid out in the proposal. Each M&E plan should contain specific output- and outcome-based indicators with baselines and targets, data source, and frequency of data collection.
Project 2: Promoting Entrepreneurial Skills for Armenian Youth
Project ceiling: $175,000
Goal: Strengthen Armenia’s economic resiliency and inclusive economic growth by nurturing innovation and entrepreneurship skills among young people, displaced persons, and women entrepreneurs, primarily in rural communities of Armenia. Proposals should demonstrate a commitment to diversity, equity, and inclusion, ensuring equal opportunities for all applicants, with a concerted effort to achieve gender balance and inclusion of underrepresented groups and vulnerable populations.
To achieve the program goals/objectives and the expected results, proposals could include the following types of activities. However, these are suggestions not requirements, and the NOFO is purposefully left broad to encourage innovative approaches.
- Organize a youth-focused entrepreneurship competition or capacity-building activity to enhance entrepreneurship skills among 300 Armenian youths (ages 18-30), including displaced persons and women from rural areas, focusing on sustainable social impact. This could be a startup or business pitch competition, hackathon, or other capacity building activities designed to build skills in entrepreneurship and/or social entrepreneurship.
- Foster a network of entrepreneurs, facilitating skill transfer and resource sharing, especially among projects that address society challenges in Armenia. This network aims to support the broader understanding and adoption of U.S. business practices and could focus on entrepreneurship or social entrepreneurship.
- Create a new partnership between the U.S. and Armenian entrepreneurial ecosystems. This could take the form of a new link between a U.S. and Armenian hub, incubator, training program, or business problem solving competition program. The initiative should bring U.S. expertise to Armenian youth, facilitating an increased understanding of U.S. innovation and entrepreneurship practices among Armenian youth.
Proposals should achieve the following:
Objective 1: Build skills and enhanced entrepreneurship skills among youth, displaced persons, and/or women entrepreneurs from rural communities of Armenia.
Objective 2: Encourage broader understanding of and adoption of U.S. expertise in innovation, design thinking and entrepreneurial skills among Armenian youth and start-up community.
Objective 3: Build new U.S.-Armenian partnerships between Armenian and U.S. entrepreneurial ecosystems, building local capacity to train aspiring entrepreneurs, focused on U.S. expertise in design thinking, creative problem solving, and social innovation.
- Priority Audiences: Youth and aspiring entrepreneurs (particularly from rural areas) ages 16-30, displaced persons, and women. Secondary audiences: Armenian start-ups and business community, with a special interest in social entrepreneurship and sustainable business models.
Monitoring and Evaluation:
Applicants should include a Program Monitoring and Evaluation Plan in their proposal, which can include but not be limited to the collection of the following data:
- Demographics: The grantee collects demographic information on all participants to include gender, age range, home district, level of formal education, profession, etc.
- Grantee Interviews: The grantee includes plans to conduct interviews with a representative sample of participants. The purpose of the interviews is to determine the most significant change beneficiaries experienced, in their opinion, from participation in the project. Interviewers must explain the purpose of the interview and protect the confidentiality of any beneficiaries who agree to be interviewed. The grantee translates summaries of key interviews into English to be used as success stories.
- Beneficiary network created: At the end of the program activity, the selected grantee sends a follow-up survey at least 3 months after the project ends to determine how, if at all, the participant is utilizing knowledge and skills gained from participating in the project.
- FEDERAL AWARD INFORMATION
Length of performance period: up to 36 months
Number of awards anticipated: up to three awards
Award amounts: up to $300,000 for Project 1, and up to $175,000 for project two; or up to $475,000 for proposals addressing both programs
Total available funding: up to $475,000
Type of Funding: FY 22/23 Assistance to Europe, Eurasia, and Central Asia Funds under the Foreign Assistance Act
Anticipated programs start date: October 1, 2024
This notice is subject to funds availability.
Funding Instrument Type: Cooperative Agreement
U.S. Embassy Yerevan anticipates awarding both grants and cooperative agreements. Cooperative agreements involve “substantial involvement” or greater U.S. government participation in the project. U.S. Embassy Yerevan will undertake reasonable and programmatically necessary substantial involvement. Examples of substantial involvement can include, but are not limited to:
- Active collaboration with the recipient in the implementation of the award;
- Approval of sites and participants;
- Approval of agendas and international speakers for strategic events;
- Participation in the selection of beneficiaries for the major components of the project(s).
- ELIGIBILITY INFORMATION
- Eligible Applicants
- Not-for-profit organizations, including think tanks and civil society/non-governmental organizations, from Armenia and the United States.
- Higher education institutions from the United States and Armenia.
- Foreign Public Entities based in Armenia.
- Cost Sharing or Matching
Cost sharing or matching is not required, but is encouraged.
- Other Eligibility Requirements
In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov. Please see Section D.3 for more information. Individuals are not required to have a UEI or be registered in SAM.gov.
- APPLICATION AND SUBMISSION INFORMATION
- Address to Request Application Package
Applicants can find application forms and other materials needed to apply on GRANTS.gov:
https://www.grants.gov/forms/forms-repository/sf-424-family and U.S. Embassy Yerevan’s website (https://am.usembassy.gov/embassy/jobs/) under the “Promoting STEM Education and Youth Entrepreneurship” program (funding opportunity number – STEM-ENT-FY24-ARM-8).
- Content and Form of Application Submission
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Organizations with relevant expertise in both project areas may apply for both projects. Organizations may also submit for only one of the two projects. Organizations may not submit more than one proposal per project. Any organization that submits more than one proposal per project will be considered ineligible for funding.
Applicants MUST submit a separate Application Summary Coversheet for each application that clearly outlines under which of the two (2) projects the application is submitted. Please note that applicants who do not label their proposal and which project they are applying for will not be considered for funding. Applicants must have the experience and resources to reach the target audiences and locations.
Content of Application
- The proposal clearly addresses the goals and objectives of this funding opportunity,
- All documents are in English,
- All budgets are in U.S. dollars,
- All pages are numbered,
- All documents are formatted to 8 ½ x 11 paper, and
- All Microsoft Word documents are single-spaced, 12-point Calibri font, with a minimum of 1-inch margins.
The following documents are required:
- Mandatory application forms
- SF-424 (Application for Federal Assistance – organizations)
- SF-424A (Budget Information for Non-Construction programs)
- SF-424B (Assurances for Non-Construction programs) (note: the SF-424B is only required for individuals and for organizations not registered in SAM.gov)
The forms are available at: https://www.grants.gov/forms/forms-repository/sf-424-family
- Summary Page: Cover sheet stating the applicant’s name and organization, proposal date, program title, program period proposed start and end date, and brief statement of the program’s purpose.
- Proposal (15 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
- Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
- Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
- Problem Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed.
- Program Goals and Objectives: The “goals” describe what the program is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
- Program Activities: Describe the program activities and how they will help achieve the objectives.
- Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
- Proposed Program Schedule and Timeline: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
- Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
- Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
- Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
- Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
- Detailed Budget and Budget Justification Narrative: Applicants must submit a detailed budget and budget narrative justification. Line-item expenditures should be listed in the greatest possible detail. Budgets shall be submitted in U.S. dollars and final grant agreements will be conducted in U.S. dollars.
- One-page CV or resume of key personnel who are proposed for the program.
- Letters of support from program partners describing the roles and responsibilities of each partner.
- If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
- Official permission letters, if required for program activities.
- Unique Entity Identifier and System for Award Management (SAM.gov).
All organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI) and an active registration with the SAM.gov. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.
Note: As of April 2022, a DUNS number is no longer required for federal assistance applications.
The 2 CFR 200 requires that sub-grantees obtain a UEI number. Please note the UEI for sub-grantees is not required at the time of application but will be required before an award is processed and/or directed to a sub-grantee.
Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.
Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and a UEI number prior to registering in SAM.gov.
Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS but do need a UEI number prior to registering in SAM.gov.
Please note that as of November 2022 and February 2022 respectively, organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO Commercial and Government Entity (NCAGE) code or CAGE code to apply for non-DoD foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove a CAGE or NCAGE code from their SAM.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at www.fsd.gov using the following language: “I do not intend to seek financial assistance from the Department of Defense. I do not wish to obtain a CAGE or NCAGE code. I understand that I will need to submit my registration after this incident is resolved in order to have my registration activated.”
Organizations based outside of the United States and that DO NOT plan to do business with the DoD should follow the below instructions:
Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration process. SAM.gov registration must be renewed annually.
An exemption from the UEI and sam.gov registration requirements may be permitted on a case-by-case basis if:
- An applicant’s identity must be protected due to potential endangerment of their mission, their organization’s status, their employees, or individuals being served by the applicant.
- For an applicant, if the Federal awarding agency makes a determination that there are exigent circumstances that prohibit the applicant from receiving a unique entity identifier and completing SAM registration prior to receiving a Federal award. In these instances, Federal awarding agencies must require the recipient to obtain a unique entity identifier and complete SAM registration within 30 days of the Federal award date.
Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.
- Submission Dates and Times
Applications are due no later than 11:59 PM local (Armenia) time on March 28, 2024.
- Funding Restrictions
The funds requested under this program CANNOT fund partisan political activity; humanitarian aid and charities or charitable activities; scientific research; fundraising campaigns; commercial projects; trade activities; conferences and individual trips abroad; projects aimed primarily at the institutional development of the recipient organization. Please note that award funds cannot be used to purchase alcoholic beverages.
- Other Submission Requirements
All applications must be submitted by email to email@example.com making sure that the e-mail submission clearly references the funding opportunity number of this program and includes all required application elements.
- APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated based on the evaluation criteria outlined below:
- Quality and Feasibility of the Program Idea – 20 points: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.
- Organizational Capacity and Record on Previous Grants – 20 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds. This includes a financial management system and a bank account.
- Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated, and program approach is likely to provide maximum impact in achieving the proposed results.
- Budget – 10 points: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
- Monitoring and evaluation plan – 15 points: Applicant demonstrates ability to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.
- Sustainability – 10 points: Program activities will continue to have positive impact after the end of the program.
- Support of Equity and Underserved Communities – 10 points: Proposals should clearly demonstrate how the program will support and advance equity and engage underserved communities in program administration, design, and implementation.
- Review and Selection Process
A review committee will evaluate all eligible applications.
- Responsibility/Qualification Information in SAM.gov (formerly, FAPIIS)
- The Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the U.S. government designated integrity and performance system accessible through SAM.gov (see 41 U.S.C. 2313);
- An applicant, at its option, may review and comment on any information about itself that a Federal awarding agency previously entered. Currently, federal agencies create integrity records in the integrity module of the Contractor Performance Assessment and Reporting System (CPARS) and these records are visible as responsibility/qualification records in SAM.gov;
iii. The Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.
- FEDERAL AWARD ADMINISTRATION INFORMATION
- Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
The Recipient must request payment under this award by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer. Unless otherwise stipulated, the Recipient may request payments on a reimbursement or advance basis.
Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the Recipient in carrying out the purpose of this award. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the Recipient for direct program or project costs and the proportionate share of any allowable indirect costs. Payments will be made in accordance with the program schedule and milestones.
- Administrative and National Policy Requirements
Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.
- 2 CFR 25 – UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT
- 2 CFR 170 – REPORTING SUBAWARD AND EXECUTIVE COMPENSATION INFORMATION
- 2 CFR 175 – AWARD TERM FOR TRAFFICKING IN PERSONS
- 2 CFR 182 – GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE (FINANCIAL ASSISTANCE)
- 2 CFR 183 – NEVER CONTRACT WITH THE ENEMY
- 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS
- S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS
In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following: NOTE:
- Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
- Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),
- Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),
- Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
- Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and
- Terminating agreements in whole or in part to the greatest extent authorized by law if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).
In accordance with the Executive Order on Advancing Racial Equity and Underserved Communities, proposals should demonstrate how the program advances equity with respect to race, ethnicity, religion, income, geography, gender identity, sexual orientation, and disability. The proposal should also demonstrate how the program will further engagement in underserved communities and with individuals from underserved communities. Proposals should demonstrate how addressing racial equity and underserved communities will enhance the program’s goals and objectives, as well as the experience of participants.
The support of underserved communities will be part of the review criteria for this opportunity. Therefore, proposals should clearly demonstrate how the program will support and advance equity and engage underserved communities in program administration, design, and implementation.
Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted. The Federal Financial Report (FFR or SF-425) is the required form for financial reports. The performance progress reports must: include a narrative as described below; reflect the focus on measuring the project’s progress on the overarching objectives; and be compiled according to the objectives, outcomes, and outputs of the project. An assessment of the overall project’s impact should be included in each performance progress report. Where relevant, performance progress reports should include the following sections:
- Relevant contextual information (limited);
- Explanation and evaluation of significant activities of the reporting period and how the activities reflect progress toward achieving objectives;
- Any tangible impact or success stories from the project, when possible;
- Copy of mid-term and/or final evaluation report(s) conducted by an external evaluator; if applicable;
- Relevant supporting documentation or products related to the project activities (such as articles, meeting lists and agendas, participant surveys, photos, manuals, etc.) as separate attachments;
- Any problems/challenges in implementing the project and a corrective action plan with an updated timeline of activities;
- Reasons why established goals were not met;
- Additional pertinent information, including analysis and explanation of cost overruns or high unit costs, if applicable.
The recipient is responsible for monitoring the activities, performance, and expenditures of any subrecipient(s). The recipient must have monitoring tools in place to ensure that subaward(s) is used for authorized purposes, and that the subrecipient(s) is complying with applicable regulations and the terms and conditions of the subaward (2 CFR §200.332).
Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.
Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement. Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation. In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.
- FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact firstname.lastname@example.org.
- OTHER INFORMATION
Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues. Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.